Production Contract – http://www.HowToWriteVideoProposals.com
If you have a busy video production company, you understand how easy it can be to get completely overwhelmed! There simply aren’t enough hours in the day to get it all done so you have to get real smart when it comes to managing your time.
It’s great to be busy but it can quickly lose it’s charm if not managed effectively.
So, what should you do to get a better handle on your schedule? So you can spend more of your time doing what’s absolutely necessary to stay ahead instead of drowning in minutiae?
If you’re a one man (or woman) band, with the exception of freelancers of course, every business and project management related task falls directly on your shoulders. Your to do list has a couple hundred items on it and the phone calls and emails keep coming in. Uncle!
As for me, I’ve recently developed a new way of managing my time and it seems to be working. Maybe some or all of these ideas can help you be more effective as well.
1. Plan The Next Day Before Going to Bed…and Get to Bed Early!
I’ve found that it’s much less stressful if I plan my next day after all the kids are in bed and I have no other distractions. Getting out of bed the next day with a plan in mind helps me get off to a great and productive start.
If I wait until the morning to plan my day, the phone calls and emails are already coming in so I’m off to the races before I even know which direction I need to go. This frustrates me to no end when I work an entire day without really accomplishing anything that moves my business forward.
The other key is to get in bed early. The earlier I get in bed, the easier it is for me to get up early. An early start usually results in a more productive day for me.
2. Limit Email and Social Media Activity to 3 Times Per Day
I used to let email and social media run my life. Every time my phone or computer chimed with a new message, I had trained myself to stop what I was doing and switch over to read it. When business is slow, it’s hard to realize how much time this takes away from being productive.
However, when I’m slammed with work, the constant stop/start that goes on while editing, writing, etc. makes it very difficult to generate high profits on a daily basis.
My new plan is to get up at 6am and handle all my email and social media activity that came in through the night. Many clients, freelancers and videographers send messages after hours so this is when I get back to them.
Then, at 7am, I jump in the shower and get ready for the day.
The next time I check email is at 11am with the last time being 4:30pm.
Then, I’ll check my social media accounts at some point in the evening after my kids are in bed. (I’m still weening myself off of a 24/7 social media blitz so this is a work in progress.)
In order to eliminate distractions caused by emails and social media updates or messages coming in, it’s important to turn off the notification sounds or alerts on your phone and computers. Ignorance is bliss when you are trying to manage your time effectively.
Those messages and emails will still be there when you check them later in the day!
3. Reserve 3 Hour Blocks of Time for Editing, Writing Scripts, Writing Proposals, etc.
If uninterrupted, I can get a lot of work done in a 3 hour period of time. It’s short enough to not interfere with other necessary tasks but long enough to actually get focused on moving a video project forward.
If a project or proposal writing process is going well, I’ll forgo the mid-day email and social media check in. After all, those messages will still be there later in the day as well.
Ideally, I’ll spend 8am to 11am working on projects and/or sales proposals and from 1:30pm to 4pm doing the same.
I’ll also try to schedule meetings first thing in the morning, close to lunch, over lunch, or at the very end of the day so I can preserve the 3 hour time blocks.
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